Smart Reorder Suggestions

Availability — Part of the Inventory module. Manage modules and your plan tier in Account & Billing.

Knowledge ERP watches how your stock actually moves and suggests what to reorder, and how much — before you run out. Suggestions are advisory: they never change your stock or place orders on their own. You stay in control of your own min/max levels and decide what to act on.

In this section #

Detailed guides for everything covered here:

• Reorder Points — Per-Product or per-category min/max stock thresholds — optionally scoped to a single location — that flag low stock and drive reorder suggestions.

Two methods, side by side #

Every suggestion is produced two ways so you can compare them:

• Usage & lead time — a transparent baseline. It averages real demand (sales, units used, materials consumed, and net check-outs) over a trailing window, multiplies by the vendor SKU's lead time, and adds your safety stock.
• Demand forecast — an on-server statistical forecast (Holt's exponential smoothing) that's trend-aware: if demand is climbing week over week, it projects that forward. No external service and no data leaves your server.

Both round up to vendor pack sizes and respect minimum order quantities, and both show a projected stock-out date.

Where suggestions show up #

• Reorder Queue — the deterministic suggestion pre-fills the purchase order quantity, with the forecast shown alongside as a comparison column.
• Digest email — a summary of what's suggested, emailed on the schedule each recipient chooses (see below).
• Proactive low-stock automation — fires when a unit is projected to run out within its lead time, not just when it drops below a static minimum.

Subscribing to the digest #

The reorder digest is opt-in per person. Open Reorder Digest under Account Administration to manage your own subscription:

• On/off — turn the email on or off for yourself.
• Days — pick which days of the week to receive it (e.g. weekdays only).
• Send time — choose the hour, delivered in your timezone, so the digest lands when your day starts wherever you are.

Each subscriber gets their own copy, so different people on the same account can receive the digest on their own cadence — or not at all.

Reading a suggestion #

Each suggestion explains itself: the average daily usage it assumed, the lead time, the resulting reorder point, and the on-hand + on-order position it compared against. If the numbers look off, adjust the unit's reorder settings — the suggestion updates accordingly.

Doing it from the API #

Fetch the live suggestions (both methods) for a location:

curl "https://your-domain.com/api/v1/inventory/reorder-suggestions?location_id=<location-id>" \
  -H "Authorization: Bearer $TOKEN"